Order to Cash - Orlansoft ERP Indonesia

ORDER TO CASH

The Order to Cash cycle consists of the following steps:

E

Receive orders from customers.

E

Documenting customer order and record it in the ERP System.

E

Conduct a credit review of the customer before releasing the order.

E

The tasks of fulfilling the order such as stock allocation, picking goods, loading for shipment.

E

The order is shipped to the customer or service is performed.

E

An invoice is created and submit to the customer.

E

Cash collection by account receivable team.

E

Receive customer payment and record it in the ERP System.

Seamless Integration to:

Orlansoft ERP is designed to support smooth operations and to optimize Order to Cash business process starts when receiving customer requests for goods or services and ends with customer payments.

Orlansoft ERP helps the company in automating Order to Cash business processes to create positive impacts on supply chain management, to improve cash flow, and to reduce operation and administrative cost.

Orlansoft

Sales (SAL)

Orlansoft Sales used for creating, approving, and printing Sales Quotation and Sales Order, checking stock availability, verifying customer credit, recording and printing delivery order and sales shipment, managing Load Sheet, and providing control reports with tight integration to Inventory, Account Receivable and General Ledger.

Features & Functions

E

Online stock availability information provides a faster process of sales order transactions. Users can review stock availability for specific sites with possible security assignments.

E

Credit Approval Process with credit limit and credit days verification is embedded in sales order approval to ensure each sales shipment has gone through a credit check to minimize bad debts.

E

Approve Sales order transactions with credit exception used to release over credit limit or overdue days. Approver of credit limit exception can be different approver for credit exception for overdue days. Credit Exception histories store in Orlansoft Exception log to provide a comprehensive audit trail report.

E

Comprehensive Sales Price List Management :

K

Price & Discount by Item ID & Unit ID.

K

Up to 5 level discount percentage by item ID.

K

Discount in Amount by Item ID

K

Price in multiple currencies.

K

Additional discount in percentage or amount based on transaction value of Sales order.

E

Promo master provides:

K

Quantity Discount. Bigger discounts for purchase in larger quantities.

K

Buy 2 get 1 free for the same or different items or additional merchandise.

K

Buy 10 will immediately get a voucher of Rp 10,000 and can be used for the next purchases.

K

Buy personal care products from XYZ brands worth Rp 400.000 and get an extra 1 bottle of item G.

K

Buy item X and have eligibility to buy item Y for Rp 10.000 from the normal price of Rp 50,000.

E

Centralized Bill-to Customer with multiple Sale-to and Ship-to customer feature allow users to accommodate customer requirement of centralized Bill-to invoice for sales transactions from many branches of customer, with shipment to the warehouse of each branch office. Price ID and Promo ID of Sale-to customer will be used to calculate sales prices, discounts, and promo in Sales order transactions.

E

All transactions in the Pesanan menu of Orlansoft SalesMate Mobile-Apps has seamless integration with the Call management menu in Orlansoft Sales. All transactions will be synchronized automatically by Background Synchronization feature (Auto Offline-Online mode) with option: auto Sales order or auto Sales invoice.

E

Orlansoft Consignment Sales supports the sales shipment business process with a consignment credit limit for customers in each virtual location.

E

Delivery Order (DO) feature used when the business process has requirements that the quantity of stock on-hand must be deducted after loading to vehicles is completed, or shipment to customer is delivered. Issue goods from the warehouse can use the Delivery order transaction, and stock on-hand deduction calculated when sales shipment creation.

E

Generate shipment transactions from partial order, single order, or multiple sales orders.

E

Shipment transactions may have the same or smaller quantity than quantity in Sales order. Specific items that allowed to have a larger shipped quantity within a predefined tolerance level can be defined in the Negative / Positive Quantity Tolerance feature by item. Shipment transactions will deduct stock on-hand, create system generated journal to Inventory Account and Uninvoiced Shipment Account, and can be printed as Delivery Note (DN) documents.

E

Creating Sales Shipment transactions can use the following features:

K

Process create shipment to accelerate sales shipment creation based on sales order date in a single processing. Quantity in Sales shipment transactions will have a smaller number than sales order if the quantity of stock on-hand is lower than the outstanding order quantity.

K

Create Shipment from DO used to release Delivery order to generate Shipment transaction and deduct the quantity of stock on-hand.

K

Create DropShip for shipment of Sales Order DropShipment Sales order transaction will automatically generate goods receiving transaction with DropShip quantity in a single process.

K

Shipment transactions can be auto-generated from approval of auto-shipment Sales Order transactions.

K

Manual insert for Shipment transactions can use single or multiple Sales Order.

E

Auto recalculate promo on shipment feature is available to calculate promo based on shipped quantity.

E

Load management for vehicles available to has the highest capacity fulfillment can be performed in the Orlansoft Load Sheet. Orlansoft Load Sheet is integrated into Orlansoft DriverMate mobile apps to provide real-time delivery service level information.

E

Orlansoft Sales Return Order facilitates the request and approval processing for transactions of return goods from customers. Receiving of returned goods from a customer in the warehouse will be performed in Orlansoft Sales Return. Sales Return transaction has seamless integration to Orlansoft Account Receivable as a deduction or payment to AR Balance.

E

Up to 5-level salesperson grouping, from sales director to sales representative.

E

Sharing of customers and items across entities can be defined based on Entity access, customer group, and item group.

E

Easy to track sales status in Outstanding Sales quotation, Outstanding sales order, Unbilled shipment, and SO to Payment reports.

E

Sales History menu in Customer master data or Item master data provides sales histories of each customer and item ID.

Orlansoft

Account Receivable (AR)

Orlansoft Account Receivable supports sales invoice generation and printing, manages and allocates Sales Tax Invoice number, invoice submission and payment collection, performs credit management, records customer payments, and monitors customer’s AR balances.

Features & Functions

E

Easily tracks customer’s AR balances & payments in multiple currencies.

E

Comprehensive AR Aging Reports.

E

Security assignment regulates user access of Customer Master Data based on customer group for each Login ID (including access to Account Receivable balances and outstanding post-dated checks).

E

Some options in Sales invoice creation can be used to meet company policy. The options are:

K

Single Shipment Invoice.

K

Single Order & multiple Shipment Invoice.

K

Multiple Order and multiple Shipment Invoice.

K

Auto invoice in Sales Shipment transaction type accelerates Sales invoice creation in Orlansoft Account Receivable. Sales invoice from auto invoice can have the same transaction number with Sales Shipment or different numbers.

K

Automatic net-off of sales shipment & sales return in Sales Invoice transaction.

K

Invoice for Customer Advances and its allocation to Sales Shipment Invoice.

E

Sales tax invoice feature includes:

K

Get Tax Invoice button provides auto-allocation of sales tax invoice number.

K

Easy to generate VAT.csv to upload to the e-Faktur application.

K

Process create tax invoice menu used to allocate tax invoice number for multiple sales invoices in a single process.

K

Combined Tax Invoice used to generate Faktur Pajak Gabungan for some sales invoice transactions with the same Bill-to customer ID.

E

Customer Group dimensions can be activated to meet business process requirements. Four group dimensions with two levels each are available. Each level and group dimension can be used to allow the generation of flexible Sales Analysis reports and Customer Service Level reports.

E

Up to 5 level grouping of customer area.

E

Credit management provides customer credit limit, maximum overdue days, multiple terms of payment with tight integration to the sales price list.

E

Customer credit status:

K

Normal.

K

Doubtful.

K

Account Closed.

K

Block Sales.

K

Block Shipment.

K

Block AR.

E

Collection Submission generates a list of Sales invoices to submit for collectors to perform invoice submission at the customer’s office. Day-to-submit pattern feature used for recording submission schedule for each customer. The Schedule can be in day, week, or date. Collection submission will automatically select some invoices from customer who has Day to Submit within range from submission date to days-ahead.

E

Orlansoft Collection Run supports collection management to generate Collection Memo, manages the collector route, and allows analysis of collection performance. AR payment transactions will create cash receipts, bank receipts, or check receipt transactions automatically to Orlansoft Cash Management.

E

Orlansoft Collection Run is integrated with the Faktur Jatuh Tempo menu in Orlansoft SalesMate mobile apps and the Penjualan COD menu in Orlansoft DriverMate mobile apps.

E

Confirm Collection Receipt with fraction feature provides a convenient process for Cashier to calculate and validate incoming cash for each denomination, incoming checks, and transfer memo when approving Cash receipt, Check receipt, and Bank Receipt.

E

Write-off AR Rounding can be easily performed with a maximum rounding limit and can be accessed by specific users.

E

AR Unrealized Forex Calculation is an automatic process that calculates unrealized forex gain/loss for all AR invoices and its resulting system-generated journal to Orlansoft General Ledger.

ORDER TO CASH

The Order to Cash cycle consists of the following steps:

E

Receive orders from customers.

E

Documenting customer order and record it in the ERP System.

E

Conduct a credit review of the customer before releasing the order.

E

The tasks of fulfilling the order such as stock allocation, picking goods, loading for shipment.

E

The order is shipped to the customer or service is performed.

E

An invoice is created and submit to the customer.

E

Cash collection by account receivable team.

E

Receive customer payment and record it in the ERP System.

Seamless Integration to:

Orlansoft ERP is designed to support smooth operations and to optimize Order to Cash business process starts when receiving customer requests for goods or services and ends with customer payments.

Orlansoft ERP helps the company in automating Order to Cash business processes to create positive impacts on supply chain management, to improve cash flow, and to reduce operation and administrative cost.

Orlansoft

Sales (SAL)

Orlansoft Sales used for creating, approving, and printing Sales Quotation and Sales Order, checking stock availability, verifying customer credit, recording and printing delivery order and sales shipment, managing Load Sheet, and providing control reports with tight integration to Inventory, Account Receivable and General Ledger.

Features & Functions

E

Online stock availability information provides a faster process of sales order transactions. Users can review stock availability for specific sites with possible security assignments.

E

Credit Approval Process with credit limit and credit days verification is embedded in sales order approval to ensure each sales shipment has gone through a credit check to minimize bad debts.

E

Approve Sales order transactions with credit exception used to release over credit limit or overdue days. Approver of credit limit exception can be different approver for credit exception for overdue days. Credit Exception histories store in Orlansoft Exception log to provide a comprehensive audit trail report.

E

Comprehensive Sales Price List Management :

K

Price & Discount by Item ID & Unit ID.

K

Up to 5 level discount percentage by item ID.

K

Discount in Amount by Item ID

K

Price in multiple currencies.

K

Additional discount in percentage or amount based on transaction value of Sales order.

E

Promo master provides:

K

Quantity Discount. Bigger discounts for purchase in larger quantities.

K

Buy 2 get 1 free for the same or different items or additional merchandise.

K

Buy 10 will immediately get a voucher of Rp 10,000 and can be used for the next purchases.

K

Buy personal care products from XYZ brands worth Rp 400.000 and get an extra 1 bottle of item G.

K

Buy item X and have eligibility to buy item Y for Rp 10.000 from the normal price of Rp 50,000.

E

Centralized Bill-to Customer with multiple Sale-to and Ship-to customer feature allow users to accommodate customer requirement of centralized Bill-to invoice for sales transactions from many branches of customer, with shipment to the warehouse of each branch office. Price ID and Promo ID of Sale-to customer will be used to calculate sales prices, discounts, and promo in Sales order transactions.

E

All transactions in the Pesanan menu of Orlansoft SalesMate Mobile-Apps has seamless integration with the Call management menu in Orlansoft Sales. All transactions will be synchronized automatically by Background Synchronization feature (Auto Offline-Online mode) with option: auto Sales order or auto Sales invoice.

E

Orlansoft Consignment Sales supports the sales shipment business process with a consignment credit limit for customers in each virtual location.

E

Delivery Order (DO) feature used when the business process has requirements that the quantity of stock on-hand must be deducted after loading to vehicles is completed, or shipment to customer is delivered. Issue goods from the warehouse can use the Delivery order transaction, and stock on-hand deduction calculated when sales shipment creation.

E

Generate shipment transactions from partial order, single order, or multiple sales orders.

E

Shipment transactions may have the same or smaller quantity than quantity in Sales order. Specific items that allowed to have a larger shipped quantity within a predefined tolerance level can be defined in the Negative / Positive Quantity Tolerance feature by item. Shipment transactions will deduct stock on-hand, create system generated journal to Inventory Account and Uninvoiced Shipment Account, and can be printed as Delivery Note (DN) documents.

E

Creating Sales Shipment transactions can use the following features:

K

Process create shipment to accelerate sales shipment creation based on sales order date in a single processing. Quantity in Sales shipment transactions will have a smaller number than sales order if the quantity of stock on-hand is lower than the outstanding order quantity.

K

Create Shipment from DO used to release Delivery order to generate Shipment transaction and deduct the quantity of stock on-hand.

K

Create DropShip for shipment of Sales Order DropShipment Sales order transaction will automatically generate goods receiving transaction with DropShip quantity in a single process.

K

Shipment transactions can be auto-generated from approval of auto-shipment Sales Order transactions.

K

Manual insert for Shipment transactions can use single or multiple Sales Order.

E

Auto recalculate promo on shipment feature is available to calculate promo based on shipped quantity.

E

Load management for vehicles available to has the highest capacity fulfillment can be performed in the Orlansoft Load Sheet. Orlansoft Load Sheet is integrated into Orlansoft DriverMate mobile apps to provide real-time delivery service level information.

E

Orlansoft Sales Return Order facilitates the request and approval processing for transactions of return goods from customers. Receiving of returned goods from a customer in the warehouse will be performed in Orlansoft Sales Return. Sales Return transaction has seamless integration to Orlansoft Account Receivable as a deduction or payment to AR Balance.

E

Up to 5-level salesperson grouping, from sales director to sales representative.

E

Sharing of customers and items across entities can be defined based on Entity access, customer group, and item group.

E

Easy to track sales status in Outstanding Sales quotation, Outstanding sales order, Unbilled shipment, and SO to Payment reports.

E

Sales History menu in Customer master data or Item master data provides sales histories of each customer and item ID.

Orlansoft

Account Receivable (AR)

Orlansoft Account Receivable supports sales invoice generation and printing, manages and allocates Sales Tax Invoice number, invoice submission and payment collection, performs credit management, records customer payments, and monitors customer’s AR balances.

Features & Functions

E

Easily tracks customer’s AR balances & payments in multiple currencies.

E

Comprehensive AR Aging Reports.

E

Security assignment regulates user access of Customer Master Data based on customer group for each Login ID (including access to Account Receivable balances and outstanding post-dated checks).

E

Some options in Sales invoice creation can be used to meet company policy. The options are:

K

Single Shipment Invoice.

K

Single Order & multiple Shipment Invoice.

K

Multiple Order and multiple Shipment Invoice.

K

Auto invoice in Sales Shipment transaction type accelerates Sales invoice creation in Orlansoft Account Receivable. Sales invoice from auto invoice can have the same transaction number with Sales Shipment or different numbers.

K

Automatic net-off of sales shipment & sales return in Sales Invoice transaction.

K

Invoice for Customer Advances and its allocation to Sales Shipment Invoice.

E

Sales tax invoice feature includes:

K

Get Tax Invoice button provides auto-allocation of sales tax invoice number.

K

Easy to generate VAT.csv to upload to the e-Faktur application.

K

Process create tax invoice menu used to allocate tax invoice number for multiple sales invoices in a single process.

K

Combined Tax Invoice used to generate Faktur Pajak Gabungan for some sales invoice transactions with the same Bill-to customer ID.

E

Customer Group dimensions can be activated to meet business process requirements. Four group dimensions with two levels each are available. Each level and group dimension can be used to allow the generation of flexible Sales Analysis reports and Customer Service Level reports.

E

Up to 5 level grouping of customer area.

E

Credit management provides customer credit limit, maximum overdue days, multiple terms of payment with tight integration to the sales price list.

E

Customer credit status:

K

Normal.

K

Doubtful.

K

Account Closed.

K

Block Sales.

K

Block Shipment.

K

Block AR.

E

Collection Submission generates a list of Sales invoices to submit for collectors to perform invoice submission at the customer’s office. Day-to-submit pattern feature used for recording submission schedule for each customer. The Schedule can be in day, week, or date. Collection submission will automatically select some invoices from customer who has Day to Submit within range from submission date to days-ahead.

E

Orlansoft Collection Run supports collection management to generate Collection Memo, manages the collector route, and allows analysis of collection performance. AR payment transactions will create cash receipts, bank receipts, or check receipt transactions automatically to Orlansoft Cash Management.

E

Orlansoft Collection Run is integrated with the Faktur Jatuh Tempo menu in Orlansoft SalesMate mobile apps and the Penjualan COD menu in Orlansoft DriverMate mobile apps.

E

Confirm Collection Receipt with fraction feature provides a convenient process for Cashier to calculate and validate incoming cash for each denomination, incoming checks, and transfer memo when approving Cash receipt, Check receipt, and Bank Receipt.

E

Write-off AR Rounding can be easily performed with a maximum rounding limit and can be accessed by specific users.

E

AR Unrealized Forex Calculation is an automatic process that calculates unrealized forex gain/loss for all AR invoices and its resulting system-generated journal to Orlansoft General Ledger.

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