Orlansoft Purchasing provides comprehensive support for procuring inventories or non-inventory items in a centralized or distributed environment. Basic functions include the creation, approval, process and print of Purchase Request and Purchase Order, integrated Receiving and Return to Supplier, and tight integration to Orlansoft Inventory, Orlansoft Account Payable, Orlansoft Fixed Assets and Orlansoft General Ledger.

Features & Functions

  • Multiple purchase request transaction type provides requisition process of inventories, fixed assets, or expenses from creation through approval process.
  • It is possible to design the approval set on Purchase Request to supportcomputerized approval process. Purchase Request can be manually entered by users or system generated from Manufacturing Modules
  • Purchase Order Creation Wizard turns outstanding Purchase Requests into Purchase Orders for even faster process.
  • Orlansoft Purchase Order support Centralized Procurement business process in order to obtain better price from suppliers. User can issue Purchase Order for multiple companies or multiple business units, and it will still be integrated to Orlansoft Inventory at each entity.
  • Easy tracking of Purchase status from Purchase Order up-to Payment to supplier.
  • Purchase Price Management:
    • Price & Discount by Item ID & Unit ID
    • Support Seasonal Price & Discount
    • Quantity Discount
    • Up to 5 level discount percentage
    • Discount in Amount by Item
    • Price in multiple currency
    • Additional discount in percentage or amount based on transaction value
  • Multiple delivery schedule of Purchase Order for each Item ID
  • Generate purchase receipt from partial, single order, or multiple purchase orders
  • Accept receipts when quantity is less or more than the order quantity, as long as the amount is within predefined tolerance level set in the Negative or Positive Quantity Tolerance entries. This is to support products that may diminish during delivery (like grains, chemical, etc). Receipt may use the actual received quantity and the remainder may be written-off or received at the next delivery.
  • Return to Supplier for single or multiple Purchase Order provides purchase return process
  • Purchase cost allocation is used in Goods Receiving transaction to distribute purchasing-related cost into inventory. Cost can be allocated proportionally by quantity, value, or item weight.
  • Drop-shipment feature provide automatic creation of drop-ship purchase order from single sales order. Drop-shipment is a feature where purchases are shipped directly to customer’s location. Using this feature, drop-ship purchase orders are automatically created from sales orders when users click the “drop-ship” button.
  • Goods receiving transaction type uses auto invoice with same or different transaction number provides faster process of purchase invoice creation and print request for payment documents. Purchase Invoicing schedule feature for periodically recurring installment invoice. Users may define percentages and date of each installment. Useful when orders are invoiced and paid in installment basis.
  • Purchase Receipt of fixed assets create fixed asset temporary journal and integrate to fixed assets registration and addition.
  • Form Set provides flexible document formats with up to 5 format for each transaction types of Purchase Transactions.
  • Sharing of suppliers and items across entities with security assignment. Although the system makes possible for users to access supplier information from many entities, you may also limit the access in keeping with the company policy.
  • Seamless integration with Orlansoft Inventory, Orlansoft Account Payables, Orlansoft Fixed Assets and Orlansoft General Ledger.